How do you politely cancel a appointment?

  • “I understand how important this is”
  • “I'm really sorry, but I need to change the schedule”
  • “Let's reschedule this as soon as possible”
  • “I'm available next [X DAY] between [X AND X TIME OF DAY]”
  • “I'm sorry I can't make this meeting, but please fill me in on any important notes”
  • How do you cancel an interview that you don't want?

    Call or Email the Hiring Manager

    Should you decide that there's no way you'd want the job (or if you've decided to accept another job offer), call or email the person who scheduled the interview to let them know that you are not going to attend the interview. Provide as much notice as possible.

    How do I decline an interview offer?

    Dear Name: I'm grateful for the opportunity to interview at Company Name for Job Title. Since I initially put in my application for this position, I was offered—and accepted—a job at another company, so I'm respectfully declining this offer. I wish you all the best in your search for a candidate.

    Related Question interview cancellation email sample

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