How do you write a polite email?

  • Subject line. Be specific, but concise.
  • Salutation. Address the recipient by name, if possible.
  • Body text. This section explains the main message of the email.
  • Signature. Your email closing should be formal, not informal.
  • What is a professional email format?

    Your email message should be formatted like a typical business letter, with spaces between paragraphs and with no typos or grammatical errors. Don't mistake length for quality—keep your email brief and to the point. Avoid overly complicated or long sentences.

    Related Question to whom it may concern.

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